Production meetings with Crew and Cast.

For unit L02 production documents I have to outline minutes of meetings for all meeting conducted with my cast including actors and make-up and other crew members.

The purposes of these meetings were to inform the cast and crew members of the detail's behind there role in the production, their locations for filming, dates for filming, character profiles, shooting scripts, consent forms and risk assessments.

AGENDA for meeting Thursday 2nd May 2013:

1. Welcome / Introduction to the meeting.

2. Apologies.

3. Agreed minutes of meetings.

4. Generation of ideas.

5. A.O.B.

6. Date of next meeting.

Upside Down Productions:
Date of 1st Meeting with crew  Thursday 2nd May from 1pm until 3pm - Abbie Chilton (Girlfriend), Becky Chilton (Extra), Dom Maloney (Extra), James Shearer (Extra) Steven Maloney (Graham), Gina Amos (Mum), Thomas Shearer (New boyfriend), Richard Orange (Dad). This meeting was at Bradford College, Great Horton Road, BD7 1AY.

Chair of meeting: Jake Regan.

Present members of meeting: Gina Amos, Abbie Chilton, Becky Chilton, Dom Maloney, Steve Maloney, Richard Orange, Thomas Shearer.

1. Jake Regan as the chair of the meeting welcomes all acting / make-up members to the meeting. Jake Regan sends round the idea for his narrative music video to give the crew an idea on the style of narrative music video.

2. No apologies as all members attended the meetings.

3. Minutes agreed by all members of meeting.

4. Ideas raised during the meeting - During this meeting a question and response session was held between Jake Regan (Director) and all crew members. This meeting outlined the idea behind the narrative music video, the song which will accompany the narrative music video, the style / genre of the narrative music video, a description of the song's meaning and inspiration for choosing the song.

5. A.O.B - During this meeting the crew wanted to know about character profiles and requested them for the next meeting on Thursday 9th May 2013.

6. Date of next meeting - Thursday 9th May 2013.

Upside Down Productions:
Date of 2nd Meeting with crew  Thursday 9th May from 2pm until 4pm - Abbie Chilton (Girlfriend), Becky Chilton (Extra), Dom Maloney (Extra), James Shearer (Extra) Steven Maloney (Graham), Gina Amos (Mum), Thomas Shearer (New boyfriend), Richard Orange (Dad). This meeting was at Bradford College, Great Horton Road, BD7 1AY. 
AGENDA for meeting Thursday 9th May 2013:

1. Welcome / Introduction to the meeting.

2. Apologies.

3. Agreed minutes of meetings.

4. Generation of ideas.

5. A.O.B.

6. Date of next meeting.

Chair of the meeting: Jake Regan.

Members present at meeting:

Present members of meeting: Gina Amos, Abbie Chilton, Becky Chilton, Dom Maloney, Steve Maloney, Richard Orange, Thomas Shearer.

1. Jake Regan as the chair of the meeting welcomed everyone to the meeting hall. Jake Regan made a note of details of the last meeting and all requests from the crew, Jake Regan also outlined detail pre-production schedule's to all members of the meeting.

2. No apologies were needed for this meeting.

3. Minutes of the meetings were agreed by all members of the group.

4. Discussion during this meeting character profiles were handed out for each character, this informed each crew member of their role, importantly filming dates were also outlined in the meeting as Thursday May 23rd 2013, Friday 31st May 2013 and Monday 3rd June 2013. During this meeting all crew members requested that during the 3rd and final meeting a run through of the format, sequences and type of style, this was for the final meeting on Thursday 16th May 2013.

5. A.O.B - During this session crew members outlined that they wanted locations specified, Jake Regan outlined that the day one of shooting on Thursday 23rd May would be at Abbie Chilton's house 14 Moorside Road, Bradford, BD2 2EU, The second shoot would be at Bradford College, Great Horton Road, BD7 1AY on Friday May 31st and the final shoot would be at Bradford College, Great Horton Road, BD7 1AY and Student Accommodation Halls, Bradford, BD5 0NH.

6. Final meeting - Thursday 16th May 2013.

Upside Down Productions:
Date of final Meeting with crew  Thursday 16th May from 2pm until 6pm - Abbie Chilton (Girlfriend), Becky Chilton (Extra), Dom Maloney (Extra), James Shearer (Extra) Steven Maloney (Graham), Gina Amos (Mum), Thomas Shearer (New boyfriend), Richard Orange (Dad). This meeting was at Bradford College, Great Horton Road, BD7 1AY.

  AGENDA for meeting Thursday 16th May 2013:

1. Welcome / Introduction to the meeting.

2. Apologies.

3. Agreed minutes of meetings.

4. Generation of ideas.

5. A.O.B.

6. Date of next meeting.

 

Chair of meeting: Jake Regan.

Present members of meeting: Gina Amos, Abbie Chilton, Becky Chilton, Dom Maloney, Steve Maloney, Adam Mitulinski (Could be drafted in as  Dad character), Richard Orange, Thomas Shearer.

1. Jake Regan welcomes the team to the final meeting before the shoot on May 23rd 2013; Jake Regan asks if any crew members have any questions or queries.

2. No apologies as no members of the group were missing or late.

3. Minutes of meetings were agreed by the group.

4. Ideas generated for meeting - During the final meeting the crew did a run through of each scene, the vision, placement, staging, style of narrative music video and shooting script. All crew members were aware of dates for shoot and locations and times to arrive at.

5. A.O.B - All pre-production documents had been collated and organized into a portfolio folder.

6. No more meeting before shooting on Thursday May 23rd 2013.